Privacy Policy

Your privacy is important to us. This Privacy Policy explains what happens to your personal information when you visit the Legal Tank.

Personal data is any information which can be used to personally identify you.

  1. The Purpose of this Policy
    • This Privacy Policy explains how personal information collected from you or a third party is handled, and the purposes for processing that information.
    • It also sets out your rights as the individual whose personal information is being processed.
    • The Policy informs you of the nature of the personal data that is processed and how you can request to have it deleted, updated, transferred and/or provided access.
    • This Privacy Policy is intended to assist you in making informed decisions when using the website and/or to understand how your personal information may be processed as a result of providing the content.
    • The Privacy Policy only applies to website activities and is valid for visitors who visit and have their information shared or collected in https://thelegaltank.com. This policy is not applicable to any information collected offline or other channels other than the Legal Tank.
    • This Privacy Policy only applies to the use of your personal information obtained by the website.
    • Please take a moment to read and understand it.
  1. What the Legal Tank is
  2. The Legal Tank is a platform for educating and sensitizing individuals on the law relating their business and the compliance requirements that affect their operations. It also serves as a mentorship platform where young lawyers are given tips on how to navigate the legal environment.

  1. How to Contact Us
  2. If you have any questions about this Privacy Policy or want to exercise your rights as set out in the Policy, please contact: +254113417179 or send an email to hello@thelegaltank.com

  1. Who is Responsible for the Data Collection on this Website
    • The data collected from the website is processed by the website operator. The platform is owned and operated by Kamollo-Mwalo & Associates LLP.
    • The person responsible for data collection is the natural or legal person who alone or jointly with other decides on the purposes and means of processing personal data.
  1. The Personal Information We Collect
    • The personal information that you are required to provide and the reasons you are asked to provide it will be made clear to you at the point we ask you to provide it.
    • If you contact us directly or request information from us, we may receive additional information about you such as your name, email address, phone number, the contents of the message and/or attachments you may send and any other information you may choose to provide.
    • Where we require personal information from you in order to fulfil a statutory or contractual requirement, or where such information is necessary to enter into a contract or is otherwise an obligation, we will inform you and indicate the consequences of failing to do so.
  1. How your Data is Used
  2. The data collected is used in various ways, including to:

    • Provide, operate and maintain our website.
    • Improve, personalize and expand our website.
    • Understand and analyze how you use our website (like market and customer research, trend analysis, financial analysis).
    • Develop new products, services, features and functionality.
    • Provide you with products and services that you request (like when you sign up to receive our newsletters.
    • On the website, you may subscribe to our newsletter, which may be used for advertising purposes. All newsletters sent may contain tracking pixels. The pixel is embedded in emails and allows an analysis of the success of online marketing campaigns. Because of these tracking pixels, we may see if and when you open an email and which links within the email you click. This also allows the website to adapt the content of future newsletters to the interests of the user. This behaviour will not be shared with third parties.
    • Communicate with you, either directly or through one of our partners, for customer service, to provide you with updates and other information relating to the website and for marketing and promotional purposes.
    • Respond to requests, questions and comments and provide other type of user support.
    • Send you emails.
    • Find and prevent fraud, reputational damage, criminal activities, claims and liabilities.
    • Comply with the applicable legal requirements, law enforcement requests and website policies.

  1. Anonymous Data
  2. From time to time, we may use anonymous data, which does not identify you. This anonymous data may be provided to other parties for marketing, advertising or other uses. Anonymous data includes analytics or information collected from cookies.

  1. Publicly Visible Information
    • If you leave feedback/review on our website, no information will be publicly visible.
    • Your username and email address will only be seen by other the website operator.
  1. Cookies and Web Beacons
  2. https://thelegaltank.com uses cookies to store information like visitors preferences and the website pages they accessed. The information is used to optimize the users’ experience by customizing the webpage content, based on the visitor’s browser type and/or information. For more information on how we use Cookies please read our Cookies Policy.

  1. Purpose and Legal Justification for using your Personal Data
  2. The processing of personal information is justified by a legal basis. Personal data may be used for the following purposes:

    • Fulfillment of Services
      • Personal data will be used to enable us provide services, respond to your requests, verify your identity and fulfil the requests you made.
      • The legal justification for this is that it is in our legitimate interest or a third party’s legitimate interest to use your personal information to ensure the provision of the best services to you, and comply with our duties under the law. Processing may also be necessary for the performance of a contract which you are a party to.
    • Prevent misconduct, abuse and misuse
      • Our professional and ethical duties may require us to use personal data where we believe it is necessary to investigate, prevent or take action against illicit activities, fraud, instances that pose a risk to the safety or security of any person or the country, or violations of the website’s Terms of Use.
      • This ensures that we or third parties comply with our legal obligations; enforce, protect or defend our legal rights. Processing of personal data may be necessary for the performance of a contract to which you are a party.
    • Marketing and Advertising
      • We may use your personal data for marketing and advertising purposes like sending you newsletters, informing you about products or services we offer or information we believe might interest you; by email or direct message.
      • The legal justification for this is that we or a third party have a legitimate interest in using your personal data to market our website and services so as to make the Legal Tank’s brand visible, grow it and build its reputation. Your consent will be obtained where the law requires so, before such promotional materials are sent to you.
    • User Interaction and Services
      • We may use your personal data to provide services, inform you about your use of these services, respond to your inquiries, complaints, requests or suggestions, charge you and collect payments for our services, provide troubleshooting, technical and other client support.
      • The legal justification for this is that we or a third party have a legitimate interest in using your personal data to provide you with the best service and experience and comply with our legal, ethical and professional duties. Processing of your personal data may also be necessary for the performance of a contract to which you are a party.
    • User Insight and Analytics
      • We may use your personal data to give us insights on how you interact with the Legal Tank in order for us to improve the services, develop new features, tools, offerings or services, and for other research and analytical purposes. We may also use the insights derived from processing your personal data, for marketing purposes or to make decisions about information that may interest you and potential website users.
      • The legal justification for this is that we or a third party have a legitimate interest in using your personal data to give you the best service and experience so as to improve services and features and promote the website’s reputation.
  1. Sharing your Personal Data
    • We may contract third parties to deliver services such as data processing, confidential waste disposal and IT support services. These third parties will process personal information on our behalf and at our direction.
    • We conduct an appropriate level of due diligence and have binding contracts with any sub-contractor, to ensure that they process personal data appropriately and according to our legal and regulatory obligations.
    • We may appoint external data controllers where necessary to deliver the services (including consultants, professional advisors and other third-party experts). We will ensure compliance with our legal and regulatory obligations on processing personal data including but not limited to putting appropriate safeguards in place.
    • We may be required to share personal information with the following categories of third parties as necessary:
      • Our professional advisers such as accountants and web developers.
      • Government and/or regulatory authorities.
      • Professional indemnity insurers.
      • Regulators, tax authorities and/or corporate registries.
      • Third party service providers to assist with client insight analytics, such as Google analytics.
      • Third-party postal or courier providers who assist us in delivering our postal marketing campaigns to you, or delivering documents related to a matter.
    • Except when required by law, we will not sell, distribute, or reveal your email addresses or other personal data without your consent. However, we may disclose or transfer personal data collected through the website to third parties who acquire all or a portion of our business as a result of a merger and acquisition or in connection with any bankruptcy or reorganization proceedings brought by or against us.
  1. Where your Personal Data is Transferred
    • The Legal Tank is located and operated in Kenya. When personal information is provided to us, we will receive it and process it in Kenya.
    • In order to provide our services, we also may need to transfer your personal information to locations in other jurisdictions, and where necessary, provide the Office of the Data Protection Commissioner with proof of the necessary safeguards put in place to secure and protect the personal data.
    • If you are within the European Union or the European Economic Area, please note that where it is necessary for delivery services, we will transfer personal information to countries outside the EU which may not provide an adequate level of protection for your personal data.
    • For more information on how we protect your personal data, please contact us at hello@thelegaltank.com
  1. Your Choices
    • Unsubscribe from email – To unsubscribe from a particular newsletter, click the “unsubscribe” link at the bottom of that email newsletter.
    • Blocking cookies – Certain browsers may be configured to notify you when you receive cookies, or allow you to restrict or disable certain cookies. Choosing to disable cookies could affect certain features of the website that use cookies to enhance their functionality.
    • Do Not Leave a Message – Leaving feedback on the Legal Tank’s Contact Us page is optional. You may choose not to, hence not sharing your personal data.
  1. Retention of Personal Information
    • We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory or reporting requirements.
    • We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation arising from your interaction with our website.
    • To determine the appropriate retention period for personal data we consider:
      • The amount, nature and sensitivity of the personal data.
      • The potential risk of harm from unauthorised use or disclosure of your personal data.
      • The purposes for which we process your personal data and whether those purposes can be achieved through other means.
      • The applicable legal, regulatory or reporting requirements.
    • Details of the retention periods for different aspects of your personal data are outlined in our retention policy, which may be availed to you upon request.
    • We respect your control over personal your data and, upon request to update, correct or delete it, we will confirm your identity and whether we hold or are processing information that we have collected from you; before fulfilling your request.
    • In instances where we are not able to fulfil your request, we will respond within a reasonable timeframe and provide you with an explanation. We will be unable to fulfil your request under the following circumstances:
      • If it interferes with our regulatory obligations.
      • If it affects legal matters.
      • If we cannot verify your identity.
      • If it involves disproportionate cost or effort.
  1. Sensitive Personal Information
    • At no time should you submit sensitive personal data to the website. This includes your identification number, information regarding race or ethnic origin, political opinions, religious beliefs, health information, criminal background or trade union memberships.
    • Should you elect to submit sensitive information to us, it will be subject to the provisions of this Privacy Policy.
  1. Children’s Information
    • The Legal Tank does not knowingly collect any personally identifiable information from children under the age of 18.
    • If a parent or guardian believes that the website has personally identifiable data of their child who’s under the age of 18 in its database, please contact us immediately at hello@thelegaltank.com and we will use our best efforts to promptly remove such data from our records.
  1. Confidentiality and Security of your Personal Data
    • We are committed to keeping personal data secure and we have implemented appropriate information security policies, rules and technical measures to protect the personal data that we have under our control from unauthorized access, improper use or disclosure, unauthorized modification, unlawful destruction or accidental loss.
    • Please note that no transmission over the internet is completely secure or error-free, and that the information security policies, rules and technical measures utilized and maintained by us may be subject to compromise.
    • All our partners, employees, consultants, workers and data processors (i.e., those who process your personal data on our behalf, for the purposes listed above), who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of such personal data.
  1. Your Data Protection Rights
  2. As our data subject, you have the following rights pertaining to the personal data we have about you:

    • Right to be Informed of the Purpose for Processing your Personal Data

      You have the right to be informed about the purpose of processing your personal data, upon your request. Where you are entitled to know the purpose for processing and we have shared your personal data with third parties, we will let them know about your request to know the purpose for processing, where possible. Upon your request, we will also tell you, where possible and lawful to do so, with whom we have shared your personal data so that you can contact them directly to know about the purpose for processing.

    • Right to Access your Personal Data

      It is within your right to enquire on whether we are processing your personal data and, if necessary, provide you with a copy of that information (together with other details, where possible). We may charge you a reasonable fee where you require additional copies.

    • Right to Object to the Processing of your Personal Data

      You have the right to object to the processing of your personal data in certain circumstances. Where your right to object overrides our legitimate interest and we have shared your personal data with third parties, we will let them know about the objection where possible. Upon your request we will also tell you, where possible and lawful to do so, with whom we have shared your personal data so that you can contact them directly and object to the processing of your personal data.

    • Right to Rectification of False or Misleading Information

      Where you are of the view that the personal data, we have about you is inaccurate, incomplete or misleading, you are entitled to request to have it corrected. Where you are entitled to rectification and we have shared your personal data with third parties, we will let them know about the rectification where possible. Upon your request, we will also tell you, where possible and lawful to do so, with whom we have shared your personal data so that you can contact them directly for rectification.

    • Right to Erasure

      It is your right to have your personal data deleted or removed in instances where we no longer need it or if you withdraw your consent (where applicable). Where you are entitled to erasure and we have shared your personal information with third parties, we will let them know about the erasure where possible. Upon your request we will also tell you, where possible and lawful to do so, with whom we have shared your personal data so that you can contact them directly for erasure.

    • Right to restricted processing

      You have the right to request for restricted processing of your personal data in situations like where you contest the accuracy of that personal data or the personal data is no longer required for the purpose of the processing. Where you are entitled to restriction and we have shared your personal information with third parties, we will let them know about the restriction where possible. Upon your request we will also tell you, where it is possible and lawful for us to do so, with whom we have shared your personal data so that you can contact them directly.

    • Right to data portability

      In certain circumstances, you have the right to receive a copy of the personal data obtained from you, in a structured, commonly used and machine-readable format, and to reuse it elsewhere or to have it transferred to a third party of your choice.

    • Right in relation to automated decision-making and profiling

      You have the right not to be the subject of a decision that is based on automatic processing, including profiling, if it produces a legal effect or significantly affects you; unless such profiling is authorized by law or is necessary for entering into or performing a contract which you are a party to.

    • Right to withdraw consent

      Where we rely on your consent as the legal basis for processing your personal data, you have the right to withdraw the consent at any time.

    • Right to Lodge a Complaint with the Relevant Authority

      You have the right to report to the relevant authority, including but not limited to the Office of the Data Protection Commissioner, any concern you may have about our privacy practices such as how your personal data is handled or processed.

      The above rights may be limited where there is an overriding legitimate interest or legal obligation to continue processing your personal data or where your personal data may be exempt from disclosure due to applicable laws.

  1. Governing Law and Jurisdiction
  2. Any disputes arising out of or relating to privacy shall be governed by, construed and enforced in accordance with the laws of Kenya and shall be subject to the exclusive jurisdiction of the Kenyan Courts.

  1. Variation to the Privacy Policy
    • From time to time we may make changes to this Privacy Policy, to reflect changes in the law and our practices.
    • Where we materially change this Policy, we will take steps to notify you (by posting prominent notice on the https://thelegaltank.com home page or via email), and obtain your consent where the law requires us to do so.
    • Where we decide to use personal data in a manner that is materially different from what was stated at the time it was collected, we will take steps to notify you (by posting prominent notice on the https://thelegaltank.com home page or via email), and obtain your consent where the law requires us to do so.
    • We also indicate the date when the policy was most recently updated, at the top of the policy.
    • We encourage you to periodically review this page for the latest information on our privacy practices.
    • You may choose to accept or reject the changes. Where you reject the changes, you have the option of not visiting our website and requesting to have your information deleted.
  1. Reporting
  2. If you feel that your data protection rights have be infringed upon, please leave a complaint here or send an email to hello@thelegaltank.com

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